Incomings - 12 steps application process

PDF - Application process for incomings EN

07.2026

- Delays are possible due to German holidays -

#	What happens?		Deadlines & timings Winter semester (WiSe)	Deadlines & timings Summer semester (SoSe)	Help/questions
1	Nomination: Your home university will nominate you for your stay at HHU.		15 March	15 November	Home university
2	Start: Online application – HHU You will receive information on the application procedure. Apply online.		Start: End of March	Start: End of November	Intern. Office HHU Incomings
3	Deadline: Online application - HHU - Observe the fixed deadlines ! -		Deadline: 23 April	Deadline: 05 January	Intern. Office HHU Incomings
4	Admission to HHU		Mid. April	Mid. January	Intern. Office HHU Incomings
5	Optional - German courses: You will receive information. This is an optional offer. You do not have to take it up.		End of April	End of February	Intern. Office HHU Incomings
6	Erasmus students	Learning Agreement: You must complete it!	Early May	Early February	Home university + HHU (Erasmus) Departmental Coordinator
6	Overseas students	No Learning Agreement => Continue with 7	Early May	Early February	Home university + HHU (Erasmus) Departmental Coordinator
7	Accommodation: Apply for a room in a hall of residence.		End of May	End of February	Intern. Office HHU Incomings
8	Semester fee: Transfer the semester fee (approx. 375,-€).		Mid. July	Mid. February	Intern. Office HHU Incomings
9	Mentoring: Apply for a mentor at HHU.		End of July	End of March	Intern. Office HHU Incomings
10	- Indepently of the HHU Card ! - Activate your university username: You will receive an e-mail. => Student ID number + initial password		July – September	February – March	=>Techn. problems ZIM Helpdesk
10	Course registration with your university username: Link – LSF HHU (online course catalogue)	Course registration - Medicine: Course plan from the Officer of the Dean of Studies at the Medical Facultyudiendekanat Link - Medicine	July – September	February – March	=>Techn. problems ZIM Helpdesk
11	Student ID Card (HHU Card): Make an appointment to collect it from the SSC.		July – August	February – March	Intern. Office HHU Incomings
12	Optional: Confiramtion of Arrival Contact the HHU International Office - Incomings		Early October	Early April	Intern. Office HHU Incomings

Responsible for the content: International Office